The Email Tool
The Email tool is another tool that facilitates communication between you, your instructor and your classmates. You can use the Email tool to send written messages to other users in your course or in Desire2Learn (D2L).
Using the Email tool to send messages is just like sending email. However, unlike an external email tool, you can only send messages to other D2L users; you cannot send messages outside the D2L course management system.
The Email tool includes the following features:
- You can send, read, reply to and forward messages.
- You can create folders that you can use to sort your messages.
- You can save messages as a draft and preview them before sending them.
Let's begin by defining and explaining how and when to use the various tools found in your Email:
Your Inbox allows you to see both old and new messages that have been sent to you. When you receive a new message, it will be bolded in your Inbox. You can move, sort or delete messages from your Inbox. You can also mark messages as read and flag important messages.
Select this button when you want to send a message. In order to compose a letter, you simply find and select the contact's address in the Address Book and then type a message. It can also be helpful to add a 'subject' line describing what your email will entail. You have the option of sending a carbon copy (cc) to other contacts as well. If you do not finish your letter and wish to complete it at a later date, you can save the draft that you're working on by selecting the Save as Draft button. If you wish to send a file to your contact, simply use the Upload button to locate the file and attach it. To attach an additional file, use the Add Another File button. Alternatively, you may drag and drop files directly from your computer to the Upload area to quickly add attachments.
This tool is used to help sort and store your messages. To create a new folder, go to Folder Management and select New Folder. Here you can type in an appropriate name for your folder. To delete a folder, simply select thedropdown arrow to the right of the folder you want to delete and chooseDelete. Note: this deletes all messages within that folder. To rename a folder, select the folder's name link and enter a new Folder Name in the text box.
This is where you are able to store all of your contacts' names and email addresses. To insert someone new into your address book, select the Add Contact button. To delete someone from your address book, select the box next to the designated contact and then choose theDelete icon. Note: You will only have the option to delete Personal Contacts. If you wish to send an email to someone in your address book, you can simply check the box beside their name and then select either 'To,' 'Cc,' or 'Bcc.' This will automatically populate that person's name into the corresponding recipient field, at which point you can select the Add Recipients button to return to the Compose New Message screen.
Reminder: D2L will not email external addresses. You should only add email addresses for students in your class, in other words users whose addresses end in @d2l.pima.edu.
Let's take a quick look at navigating and using the Email tool next.